We prepare, verify and document IDOT extra work invoices so they clear the first time — and so the hours, rates and quantities you are owed are the hours, rates and quantities you get paid for.
A single authorization can run 150+ pages, hand-assembled from stacks of paper daily reports, then re-keyed into a spreadsheet weeks after the crew went home.
One payroll mismatch, one rate that moved mid-invoice, one quantity delivered but not used — and the whole package is red-lined. Payment slips by weeks, sometimes months.
Article 109.04(b)(9) gives you 60 days from the BC 635 to get the statement in. Late statements waive the demand entirely.
On one Illinois interstate authorization we reconciled, the resident engineer struck $9,334 — 3.3% of the invoice. Not one dollar of it was an arithmetic error.
Sixty-three labor hours were recorded on BC 635s signed by the State's own representative, but never tied to the certified payroll. Every shift that got cut ran past midnight. The review happened twenty months after the work — by then nobody could reconstruct a night shift from memory.
The wages themselves were only $3,713 of it. Fringe, the 35% labor markup, the payroll additives and the bond turned that into $9,334. On a force account invoice, every payroll error is multiplied about two and a half times.
You send the data. We produce a submission-ready package.
The BC 635 filled once, on a tablet, at the jobsite. Crew and equipment from controlled lists, hours calculated, both signatures captured the day of the work. Nothing handwritten, nothing illegible.
Field data flows straight into the force account invoice with the correct labor rates, fringes, Blue Book equipment rates and Article 109.04 markups. No re-keying, no transcription errors.
Every hour reconciled to the certified payroll — including hours after midnight on the other calendar date. Every line traced to a signed BC 635. Delivered-versus-used quantities flagged.
Workers' compensation on a straight-time basis. Truck-driver wages out of the public liability base. Blue Book FHWA rates locked to the revision in effect on day one.
You send your crew roster, equipment list and rate documentation. We build the templates your projects run on from then on.
Give us one authorization. We prepare it, or shadow-check the one you prepared, and show you line by line what we found.
Once you've seen an invoice clear without a red line on it, we take on the rest of your force account work.
We know what gets a force account invoice struck, because we have taken real packages apart line by line and found it.
Article 109.04 and IDOT Construction Memorandum 9, cited clause by clause — not an interpretation of them.
Complete authorizations reconciled to the penny against the contractor's own submitted figures — not a demo.
Force account and extra work are federal vocabulary. What we build for your IDOT work carries to other agencies.
We'll show you exactly what a reviewer would find — before a reviewer finds it.